Learnership Management System

Writing the Policy Document

A recordkeeping policy may consist of statements regarding recordkeeping requirements that appear in policy documents on other subjects, such as e-mail or human resource directives. However, a single policy document is a more effective means of outlining the organisation’s strategic direction and communicating to staff their recordkeeping responsibilities.

When writing the policy document, keep it clear and concise. The document needs to be well-structured, with the different aspects it covers clearly identified for ease of reference, while the language ought to be clear and direct so that all staff will understand their responsibilities.

Ensure that all information in the policy is accurate and relevant. Avoid including detailed information on practices and procedures; these are to be documented separately to support the recordkeeping policy.