Learnership Management System

Learnerships

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BEE scoring

Companies do not achieve levels 2 or 3 by mistake or by ticking boxes. BEE is a very time consuming and complex business task. It needs to be implemented with carefully planned methodologies, which is then properly implemented and monitored in a way that makes complete business sense.

Companies that succeed with BEE understand what needs to be done intrinsically and are fully committed to proper implementation. We have prepared various best practices that need to be in place to fully succeed at B-BBEE.

The Right Mindset

B-BBEE is not a singular once off project. It is a long term process that needs to be included in the company’s everyday activities. B-BBEE needs to be seen as an essential process in a company. Not an afterthought, or an irritation.

Ensure that every person involved with earning points (however remote or seemingly distant to the process) fully understands what BEE is and how it affects their component of the business. A “rogue” manager in a branch of the company could ensure that your targets are constantly missed because they are not prepared to meet them.

The Right Team

Appoint one person who is ultimately responsible for BEE – the BEE Champion. This person is usually the CEO/MD and has the authoritative power to invest in the activities that will gain points. That person is the critical link between strategy and implementation by driving and supporting BEE in all aspects of the business.

The secondary team is then made up of “implementers” or “Element Owners”. These are employees who are experts in their respective fields. It is not very surprising that an HR manager is not fully able to grasp the intricate details of Procurement or the financials. Vice versa an accounting or legal orientated person will not be able to fully relate to a company’s training needs nor know how to effectively manage the learning process.

There are seven elements, but sometimes one person can cover two or three elements. The element owners’ job is to implement best practices for the element. It is not to do all the work in that element! Policies for each element must be set up and followed. Policies must be easy to understand and easy to follow.

Policies that are 50 pages long and completely unworkable and unachievable! All staff associated with the element must be able to give positive input and be conversant with the policy. It may be a cliché, but this is the way to get everyone working as a team towards a common goal.

Policies

Set up policies to further support BEE. This becomes the internal message that all staff will be aware of and how BEE affects their job, and how they can contribute to BEE.

As BEE is sometimes seen as an emotional issue this must be handled as well, often via effective change management. Staff must be kept motivated – if they see BEE as a “taking away their jobs” or “giving them jobs” – it will be counterproductive.

Constant Implementation

If the BEE process is managed well you will be able to implement BEE transactions regularly. Many aspects that earn you points are implemented daily. Preferential Procurement is a great example of that – you are purchasing from suppliers every day. You need to understand the impact of each purchasing decision on the scorecard. A key benefit is that you already have a good idea of how many points your supplier base will give you. In addition you will be able to move some spend from lesser compliant suppliers to more compliant suppliers.

Regular Monitoring

From a management viewpoint, BEE must be measured regularly, ie every month. The BEE champion should produce a scorecard every month, just like the financial director produces monthly management accounts. A scorecard calculator is an essential part of this process. Apart from a scorecard calculator helping with current calculations it will also help with scenario planning and future preparation to ensure that the high score is always maintained.

Strategic Planning

Long term strategies must be implemented, be achievable and measurable. For example it is not feasible to improve employment equity or procurement overnight. A long term strategy is needed. This strategy should integrate past results with anticipated future results. Most importantly the strategy should compare what the company wants to achieve with the costs vs budgets allocated and the feasibility of achieving that target.

Strategise at the right time in the BEE Process. BEE is measured retrospectively. The strategies you implement now might only be measured in as much as one and a half years time.

Use learnerships to up your company’s BEE scorecard

‘The Department of Trade and Industry is planning measures to incentivise manufacturers to enter into black economic empowerment (BEE) deals, acting director-general Garth Strachan told Parliament.’ This is according to an article published by the Business Day earlier this week. The reason? According to Strachan, the sector hasn’t done enough to implement BEE measures in the industry. If your company isn’t part of the manufacturing sector, it doesn’t mean you don’t have to implement plans to up your BEE scorecard. Here’s one easy way to do just that.

Skills development is one of the key features of the BEE Act. But skill development doesn’t only apply to your employees, you can also empower the industry by introducing skills development learnerships at work.
‘The Department of Trade and Industry is planning measures to incentivise manufacturers to enter into black economic empowerment (BEE) deals, acting director-general Garth Strachan told Parliament.’ This is according to an article published by the Business Day earlier this week. The reason? According to Strachan, the sector hasn’t done enough to implement BEE measures in the industry. If your company isn’t part of the manufacturing sector, it doesn’t mean you don’t have to implement plans to up your BEE scorecard. Here’s one easy way to do just that.

Skills development is one of the key features of the BEE Act. But skill development doesn’t only apply to your employees, you can also empower the industry by introducing skills development learnerships at work.

And the best part is, these learnerships will help you with your BEE scorecard.

Use learnerships to help you to achieve BEE status

Skills development contributes 20 points to the scorecard. These points are split between the level of investment in skills development as a percentage of payroll, as well as people employed through learnerships and internships

But before you set up a learnership in your company to enhance your BEE scorecard make sure it complies with these six criteria.

Fulfil these six learnership criteria if you’re looking for a boost in your BEE score

According to the Practical Guide to Human Resources Managementyour company’s learnership programme must:

  1. Consist of a structured learning component;
  2. Include practical work experience;
  3. Be registered through a SETA;
  4. Be governed by a learnership agreement;
  5. Lead to a SAQA NQF registered qualification; and
  6. Relate to an occupation.

If it meets these criteria, you can use your company’s learnership programme to add an additional 20 points to your BEE scorecard as well as ensure you have a handful of well-trained recruits to pick from when hiring.

View our online Learnership Tracking Tools here.
And the best part is, these learnerships will help you with your BEE scorecard.

Use learnerships to help you to achieve BEE status

Skills development contributes 20 points to the scorecard. These points are split between the level of investment in skills development as a percentage of payroll, as well as people employed through learnerships and internships

But before you set up a learnership in your company to enhance your BEE scorecard make sure it complies with these six criteria.

Fulfil these six learnership criteria if you’re looking for a boost in your BEE score

According to the Practical Guide to Human Resources Managementyour company’s learnership programme must:

  1. Consist of a structured learning component;
  2. Include practical work experience;
  3. Be registered through a SETA;
  4. Be governed by a learnership agreement;
  5. Lead to a SAQA NQF registered qualification; and
  6. Relate to an occupation.

If it meets these criteria, you can use your company’s learnership programme to add an additional 20 points to your BEE scorecard as well as ensure you have a handful of well-trained recruits to pick from when hiring.

Learnership Tracking

LEARNERSHIP TRACKING

Learnership Tracking Tool or Learner Management System

      1. Learnership Tracking  – for Qualifications and Unit Standards.
      2. Learner Tracking of record keeping and personal information.
      3. Track Learnership Training, Assessment & Moderation Records for Learnerships.
      4. Assist with general SETA reporting on Learnership Progress.
      5. Assist with SARS reporting for TAX rebates through our Learnership Tracking Tool.
      6. Assist with BEE Verification visits with regards to Learnership Tracking Reports.
      7. Easy accessible, general operation including backup process.
      8. Able to customize to specific needs – unlimited Learnerships and Courses.
      9. Instant bulk email to enrolled learners for a specific course – learnerships.
      10. Instant bulk SMS to enrolled learners for a specific course – learnerships.
      11. Bulk SMS rates starting from 35cents per SMS – bulk rates apply.
      12. Learnership Tracking that is a very secure product and mobile.
      13. Learnership Tracking available 24/7, 365 day’s a year.
      14. Very user friendly and easy to implement.
      15. No software required, just internet access to our website.
      16. Support Desk based in South Africa for our online Learnership Tracking Tool.

More detail regarding this project including support and a discussion forum will also be made available on our forum www.learnershipstracking.co.za.

Learnership Tracking is aimed as a simple and user friendly learner tracking system targeted for individual project managers, small and large training centres including NGO’s to track the progress of their learnerships.

Different types of Learning Management Systems:

TYPES OF PROGRAMMES FEEDBACK INCLUDED
1. Learning Management System that incorporates elearning delivery. Any standard elearning product will be able to offer this service and manages the learner achievements. We currently do not offer elearning solutions. NO
2.Learning Management System that focuses on the delivery and interaction of a programme. This normally include learner details, class schedules, courses attended, grade books. We currently do not offer this function. NO
3.Learner achievement records for reporting structures. This function is available on any major payroll system that also produces standard equity reports. Purpose of report writing in relation between staff current statistics and achievement records, many times by region, type, sex, race and similar criteria. NO
4. Learnership tracking that manage the progress of a short programme or learnership. Manage current project such as short courses and learnerships that may consist out of a various modules such as unit standards to track the progress of the project and learners for SETA, Equity, SARS and BEE reporting. Also including an effective communication module between the provider and the learner. YESThat’s us!

Learnership Tracking is aimed as a simple and user friendly learner tracking system targeted for individual project managers, small and large training centres including NGO’s to track the progress of their learnerships.

Our Goal for our Learnership Tracking Tool:

      • To keep it simple, but also effective and very user friendly.
      • Easy accessibility, mobile, transfer-ability, remote access and automatic backups.
      • Keep pricing very affordable.
      • Easy report writing and exporting to text, csv and excel for additional processing.

Stay up to date with our development of our Learnership Tracking Tool  by subscribing to our newsletter here.

 

Learnerships

Many people are not quite sure what a learnership is and if it is a good option for them. This brochure explains what learnerships are, how they work and what their benefits are.

What is a learnership?

A learnership is a work-based learning programme that leads to an NQF registered qualification. Learnerships are directly related to an occupation or field of work, for example, electrical engineering, hairdressing or project management.

Learnerships are managed by Sector Education and Training Authorities (SETAs). They were introduced by government to help skill learners and to prepare them for the workplace.

Learnership programmes can help you to gain the necessary skills and workplace experience that will open up better employment or self-employment opportunities.

Why are learnerships important?

Learnerships promote access to education and training, as they allow you to work and get started on your career while also studying for an educational qualification.

SETAs oversee learnerships and ensure that they offer qualifications related to a specific occupation or sector of the economy. All 21 SETAs have developed NQF-aligned programmes that will help you gain recognised qualifications while getting on-the-job experience.

SETAs manage the registration of learnerships in order to meet the skills development needs across the sectors.

Why were learnerships created?

The government was looking for ways to transform skills development in South Africa. In the past, education and training and workplace experience did not always provide a direct link between theory and practice.

To address this, the Skills Development Act and the Skills Levies Act were passed by Parliament, and structures and processes to transform skills development in South Africa were put in place.

The primary aim of learnerships is to address the gap between the current education and training provided and the needs of the labour market. In fact, learnerships are seen as central to skills upliftment in South Africa.

Learnership aim to address the following challenges:

  • Decreasing employment;
  • Unequal access to education and training, and employment opportunities;
  • The effects of race, gender and geographical location on educational advancement; and
  • The skills shortages in South Africa.

How do learnerships work?

Learnerships require you to complete a theoretical course as well as practical training, which are done at a workplace, in order to graduate. The workplace component of the qualification involves hands-on, practical learning under the guidance of a mentor, while the theoretical component is provided by an education and training provider. Together they form an integrated and comprehensive learning programme.

Top Tip: The number of credits needed to graduate varies from learnership to learnership, so make sure that you understand the minimum requirements if you want to complete a learnership. Find out from the relevant SETA.

Who are the parties involved in a learnership?

There are three parties involved in a learnership: The learner, the employer (offering the practical training component in their business) and the education and training provider (offering the theoretical component of the learnership).

Who is eligible for a learnership?

Learnerships are available for young people who have completed school, college or learning at other training institutions. You must be older than 16 and younger than 35 to be eligible for a learnership.

Unemployed South Africans can only participate in a learnership if there is an employer prepared to provide the required work experience.

In fact, a learnership is dependent on a contract which legally binds the learner, the employer and the education and training provider. This contract requires the learner to be employed by the employer only for the duration of the learnership. Once the learnership has been completed, the employer can decide on whether to continue to employ the learner or not.

How to participate in a learnership?

By now you have already put some thought into your career path, and as a result you will be able to identify a learnership that will support your career goals. Your career path should be influenced by your interests, skills and strengths. The responsibility rests with you to investigate and research the different learnership options. You should find out as much as you can, including information on the criteria and requirements for entering a learnership.

What are the entry requirements?

Different learnerships have different entry requirements. We recommend that you contact the provider of the learnership for full details on the specific requirements for the learnership of your choice.
For many learnerships, the minimum entry requirement is a National Senior Certificate or National Certificate: Vocational, but there may be more specific subject requirements or even skills requirements such as computer literacy.

What are the benefits for learners?

  • You may have better employment opportunities after completing a learnership;
  • You have a fixed-term employment contract for the duration of the learnership;
  • Learnerships improve on the job performance so you are able to do things relevant to the job;
  • You obtain a nationally-recognised qualification that is relevant to the sector; and
  • You earn a learner allowance for the duration of the learnership.

How much does a learnershipcost?

Learnerships are generally funded by a relevant SETA.Sincethe cost of learnerships varies across SETAs and types/levelsof qualifications, you should contact the relevant SETA formore information.

Will the learner be paid?

There is a specified minimum learner allowance that mustbe paid to unemployed learners in a learnership. This is not asalary but covers expenses like travel and meals. Again, youshould contact the relevant SETA for more information.

How long does it take to completea learnership?

Learnerships will last as long as it takes to complete thequalification.This means that if the duration of the qualificationis two years, then the learnership will last for that period oftime.

What does a learner receive oncompletion?

During the learnership, learners will be required to complete assignments, tasks and practical tests and projects.They willbe formally assessed in the classroom and workplace.

If all these assignments are completed successfully, they willbe awarded an NQF-registered qualification, which is recognise dnationally.They will receive a certificate stating the qualificatio nand the area of skill development.

What is required to enter into alearnership?

If you are accepted you will need to sign two legal documents:

1. Learnership Agreement: this is an agreement signed byyou, the organisation employing you, and the education andprovider offering the theoretical training component of the learnership.This agreement clearly outlines the rights and responsibilities of all three parties.

2. Employment contract: this is a contract you will sign withthe employer, which is only valid for the time period of thelearnership.

Will I get a job after completingthe learnership?

Once you have successfully completed your learnership, youwill be in a much better position to market yourself as you willnow have both work experience and theoretical training.Youmay also be in a better position to start your own business andgenerate an income that way.

Can a learnership be terminated?

Yes, a learnership can be terminated under certaincircumstances.

An employer can terminate the contract of a learnership if:

  • The duration specified in the learnership agreement hasexpired;
  • The employer and learner have agreed in writing toterminate the learnership agreement, or if there is nosuch agreement, the SETA that registered the agreementapproves the termination; or
  • The learner is fairly dismissed for a reason related to thelearner`s conduct or capacity as an employee.

 

What is a learnership

A learnership is a work based learning programme that leads to an NQF registered qualification. Learnerships are directly related to an occupation or field of work, for example, electrical engineering, hairdressing or project management.

Learnerships are managed by Sector Education and Training Authorities (SETAs). They were introduced by government to help skill learners and to prepare them for the workplace.

Learnership programmes can help you to gain the necessary skills and workplace experience that will open up better employment or self employment opportunities.

Learnerships are based on legally binding agreement between an employer, a learner and a Training Provider. This agreement is intended to spell out the tasks and duties of the employer, the learner and the Training Provider. It is designed to ensure the quality of the training and to protect the interests of each party.

A learnership requires that a learner enter into a fixed term employment contract with the company whilst studying towards a qualification registered on the National Qualifications Framework (NQF), which is in line with the learnership (the cost of the qualification falls to the Company). Once the qualification is completed, the learnership will also end.

Why are learnerships important?

Learnerships promote access to education and training, as they allow you to work and get started on your career while also studying for an educational qualification.

SETAs oversee learnerships and ensure that they offer qualifications related to a specific occupation or sector of the economy. All 21 SETAs have developed NQF-aligned programmes that will help you gain recognised qualifications while getting on-the-job experience.

SETAs manage the registration of learnerships in order to meet the skills development needs across the sectors.

How do learnerships work?

Learnerships require you to complete a theoretical course as well as practical training, which is done at a workplace, in order to graduate. The workplace component of the qualification involves hands-on, practical learning under the guidance of a mentor, while the theoretical component is provided by an education and training provider. Together they form an integrated and comprehensive learning programme.

Top Tip: The number of credits needed to graduate varies from learnership to learnership, so make sur e that you understand the minimum requirements if you want to complete a learnership. Find out from the relevant SETA.

Who is eligible for a learnership?

Learnerships are available for young people who have completed school, college or learning at other training institutions. You must be older than 16 and younger than 35 to be eligible for a learnership.

Unemployed South Africans can only participate in a learnership if there is an employer prepared to provide the required work experience.

How to participate in a learnership?

By now you have already put some thought into your career path, and as a result you will be able to identify a learnership that will support your career goals.

Your career path should be in fluenced by your interests, skills and strengths. The responsibility rests with you to investigate and research the different learnership options. You should find out as much as you can, including information on the criteria and requirements for entering a learnership.

What are the entry requirements?

Different learnerships have different entry requirements. We recommend that you contact the provider of the learnership for full details on the specific requirements for the learnership of your choice.

For many learnerships, the minimum entry requirement is a National Senior Certificate or National Certificate: Vocational, but there may be more specific subject requirements or even skills requirements such as computer literacy.

What are the benefits for lea rners?

  • You may have better employment opportunities after completing a learnership;
  • You have a fixed-term employment contract for the duration of the learnership;
  • Learnerships improve on the job performance so you are able to do things relevant to the job;
  • You obtain a nationally-recognised qualification that is relevant to the sector; and
  • You earn a learner allowance for the duration of the learnership.

How much does a learnership cost?

Learnerships are generally funded by a relevant SETA. Since the cost of learnerships varies across SETAs and types/levels of qualifications, you should contact the relevant SETA for more information.

Will the learner be paid?

There is a specified minimum learner allowance that must be paid to unemployed learners in a learnership. This is not a salary but covers expenses like travel and meals. Again, you should contact the relevant SETA for more information.

Note: The amount paid as a learner allowance depends on the SETA, type of learnership and the level of qualification. The allowances and conditions are agreed to with each learner before the commencement of the learnership.

How long does it ta ke to complete a learnership?

Learnerships will last as long as it takes to complete the qualification. This means that if the duration of the qualification is two years, then the learnership will last for that period of time.

What does a learner receive on completion?

During the learnership, learners will be required to complete assignments, tasks and practical tests and projects. They will be formally assessed in the classroom and workplace.

If all these assignments are completed successfully, they will be awarded an NQF-registered qualification, that is recognised nationally. They will receive a certificate stating the qualification and the area of skill development.

What is required to enter into a learnership?

If you are accepted you will need to sign two legal documents:

1. Learnership Agreement: this is an agreement signed by you, the organisation employing you, and the education and provider offering the theoretical training component of the learnership. This agreement clearly outlines the rights and responsibilities of all three parties.

2. Employment contract: this is a contract you will sign with the employ er, which is only valid for the time period of the learnership.

Will I get a job after completing the learnership?

Employment is not guaranteed, but once you have successfully completed your learnership, you will be in a much better position to market yourself as you will now have both work experience and theoretical training. You may also be in a better position to start your own business and generate an income that way.

Can a learnership be terminated ?

Yes, a learnership can be terminated under certain circumstances:

An employer can terminate the contract of a learnership if:

  • The duration specified in the learnership agreement has expired;
  • The employer and learner have agreed in writing to terminate the learnership agreement, or if there is no such agreement, the SETA t hat registered the agreement approves the termination; or
  • The learner is fairly dismissed for a reason related to the learner’s conduct or capacity as an employee.
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